1. Information about us
The Production Accounting Forum (“the PAF”) is a non-profit partnership initially funded by Creative Skillset, CIMA, Sargent-Disc, Grant Thornton, Film Finances, TPH, Moneypenny, ITV, Channel 5. The Forum has representatives from the following: BBC, ITV, Channel 4, Channel 5, Sky, Tiger Aspect, Kudos, Darlow Smithson, The Production Guild, TPH Global Ltd and freelance Production Accountants. You can contact us at firstname.lastname@example.org
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APPENDIX – Production Accounting Forum Constitution
The name of the group shall be Production Accounting Forum
To create a network of production, finance and industry professionals who share knowledge and experience, and to promote best practice across the film and tv industry.
The group will fulfil the aim by:
* Promoting the Best Practice Guide website
* Maintain the Best Practice Guide website and update the content on a quarterly basis
* Maintain the Linkedin Group, encouraging and monitoring discussions within the group
* Manage ad hoc projects to promote best practice
* To raise funds and receive contributions where appropriate to finance the work.
* Make rules and standing orders for operation of the Forum
* Organise meetings, training courses and events.
* Work with similar groups and exchange information and advice with them.
* Take any action that is lawful, which would help it to fulfil its aims.
There is no membership of the forum. It is open to any interested party to take part in committee meetings.
(a) Production Accounting Forum shall be administered by a Committee of not less than three (3) elected officers at the group’s Annual General Meeting.
(b) The officers of the Committee shall be:
- The Chairperson
- The Treasurer
- The Secretary
and such other officers the group shall deem necessary at the meeting.
The current committee consists of: Alison Small, Debbie Somerville, Nigel Wood, Lucy Drake, Ali Moshref, Debbie Holgate, Kirsty Higginbottom, Steve Johnson, Sarah Burrows, Joanne Bennett, Trevor Stanley, Leighann Acuta, Lorna Dickens, Jane Gant, Jo Hunter, Jamie Mayers. Anyone wishing to join the committee should make this known to the current committee who will then put this to the vote of the current committee.
(c) Persons can leave the committee by notifying the Chairperson.
(d) Professional conduct and confidentiality is expected from persons participating in the Forum. If a person acts in a manner that is considered to bring the committee into disrepute, they can be prevented from participating in the forum by a majority vote of the committee.
(e) The Committee shall meet at least twice a year.
(f) At least three (3) Committee members, including at least two (2) officers, must be present for the Committee meeting to take place.
(g) Voting at Committee meetings shall be by show of hands on a majority basis. If there is a tied vote then the chairperson shall have a second vote.
(h) Decisions required between meetings will be communicated by email. Five (5) working days will be given to respond to decision. Non response will be considered acceptance of the item.
(i) Power to set up sub-groups and working parties as deemed necessary who shall be accountable to the committee.
(j) Dates of committee meetings will be announced via Production Accounting Forum LinkedIn page. There shall be at least seven (7) days’ notice of a meeting unless it is deemed an emergency meeting.
(k) Attendance at committee meetings is available to any interested parties, provided attendance is acknowledged to the Chairperson by a date specified on the LinkedIn page.
(l) The committee specifically authorises the officers (or any individuals nominated by the officers) to enter contracts and set up and administer bank accounts on behalf of the committee.
(m) The committee indemnify from the officers (and any such authorised individuals) in respect of any liability arising in connection with the good faith performance of their services on behalf of the Forum.
(a) Any money obtained by the Forum shall be used only for the Forum and its projects.
(b) Any bank accounts opened for the Forum shall be in the name of the Forum.
(c) Any cheque issued shall be signed by at least two of any three nominated signatures.
(d) The signatories have authority to make payments upto £500. Amounts over £500 must be approved by the committee following the rules set out in 5(e) or 5 (f).
(e) The Committee will ensure that the group stays within the budget.
7. Annual General Meeting
(a) Production Accounting Forum shall hold an Annual General Meeting (AGM) at no more than 15 month intervals.
(b) Notice will be deemed served by posting on the Production Accounting Forum LinkedIn page, giving at least 14 days’ notice of the AGM.
(c) The business of the AGM shall include:
* Receiving a report from the Chairperson of the group’s activities over the year.
* Receiving a report and presentation of the last financial year’s accounts from the Treasurer on the finances of the group.
* Electing the officers of the committee, the current officers are eligible for re-election.
* Considering any other matter as may be appropriate at such a meeting.
(d) The quorum for Annual General Meeting shall be at least four (4) persons, include two (2) officers.
8. Alteration of the Constitution
(a) Proposals for amendments to this constitution or dissolution (see Clause 9) must be delivered to the secretary in writing. The secretary in conjunction with all other officers shall then decide on the date of a forum meeting to discuss such proposals, giving at least four weeks (28 days) clear notice.
(b) Any changes to this constitution must be agreed by at least two thirds of those members present and voting at any general meeting.
The Forum may be wound up at any time if agreed by two thirds of committee members present and voting at any general meeting. Any assets shall be returned to their providers, if they require it, or shall be passed to another group with similar aims.